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Depot Administrator

Depot Administration
Advertising Start Date:
12 Oct 2017
Advertising End Date:
12 Nov 2017
Vacancy Type:
Permanent - Full Time
Job Description
As the UK’s leading parcel delivery business, operating on a UK wide basis, you’ll no doubt have seen our vans on the road. We have over 40 years behind us and know what makes our operation tick - fantastic people and amazing service, delivered via state of the art technology to ensure an incredible customer experience. And that’s why we’re so successful.
The Depot Administrator supports the General Manager/ Depot Manager or Operations Manager by providing a secretarial and administrative service. They ensure that depot administrative processes are maintained to a standard of excellence and operated in line with company policy.  They also provide support to the central HR department.
The key responsibilities of this role are:
  • Collate information required for the Weekly Operating Report (WOR), sanitise the data and input into the spreadsheet which is then passed to the Regional Finance Manager to review
  • Input authorised information in respect of payroll into computerised system and present to the GM/DM for review.  Include administration of weekly paid bonuses and PBIS schemes
  • Maintain personnel records, including sickness and holiday.  Pass relevant information promptly to Payroll and HR
  • Establish and maintain all training records within individual personnel files providing reminders to the General Manager/ Depot Manager of annual training review for each employee
  • Establish and maintain a diarised system to ensure that all regular and ad hoc returns of information, to central departments or other outside bodies, are completed and sent on a timely basis
  • Administer the depot’s petty cash in accordance with company policy
  • Control the issue and recording of purchase orders to suppliers.  Input authorised orders into computerised systems
  • Check supplier invoices against orders, code invoices and present to Operations Manager/ Depot Manager for authorisation
  • Forward information to Central Finance in support of key control account reconciliations, eg Purchase Order Listing
  • Provide a secretarial service to the GM/DM and other key depot personnel including the maintenance of all depot filing systems, printing and filing of depot reports, telephone answering and typing
  • Distribute incoming internal and external mail ensuring that correspondence requiring a reply is logged and followed up
  • Administer all new starters ensuring company procedures are followed in relation to the issuing of offer letters, reference and vetting procedures and authorisation and establishment on payroll
  • Administer all leavers ensuring that files are appropriately stored and maintained and that HR and Payroll are advised
  • Liaise with Central Billing and Credit Control to resolve queries
  • Provide cover for the duties of the Operations Administrator
  • Carry out such duties as may reasonably be requested by the General Manager/ Depot Manager
The successful candidate will need to:
  • Possess a sound knowledge of DPD Depot procedures
  • Have a good telephone manner
  • Be computer literate and numerate
  • Be a team player
  • Have the ability to manage their time effectively
This role may include 7 day working including weekends.
We’re growing at a rapid rate, which means you can look forward to a secure and rewarding future with great development opportunities in an increasingly successful and expanding company.
In return, you can look forward to a rewarding future, along with genuine development opportunities, in a rapidly growing and increasingly successful company.
DPD actively promotes its Dignity at Work Policy.
If you would like to be part of this exciting opportunity with DPD, please click ‘Apply’ below.

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